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ONLINE ANNUAL MINISTRY MEETING,

SUNDAY, MARCH 7, 2021 AT 6:30 PM

INSTRUCTIONS FOR PARTICIPANTS 

 

Preamble: On April 21, 2020, the BC Solicitor General issued a Ministerial Order allowing societies in BC to hold virtual or hybrid meetings even if their bylaws do not normally permit them to do so.[1] In light of this, RRCC will hold our 2021 Annual General Meeting on March 7th online instead of in-person. Please note that the AGM information package is available to download at the bottom of this page. 

Format: The meeting will take place via Zoom. If you have never used Zoom, please go to the following link and test your device: http://zoom.us/test.   

Preregistration:·     

  • All members of RRCC are asked to preregister for the Zoom meeting.  Only members will be allowed into the Zoom meeting to preserve the integrity of the voting process. 
  • Non-members are encouraged to watch on the live YouTube stream.
  • Members, please visit the following link to register.  Once you’ve done so, you will receive an email with the link to the meeting: https://us02web.zoom.us/meeting/register/tZwkdeCgpjsuHdyKaflzuak52rEfXawD6t8W    
  • If there are multiple members in one household, please register separately if each member can use a separate device (e.g., Phone, tablet, laptop). This ensures each member can vote. If this is not possible, see voting procedure, below. 

Meeting Notes: 

  • Please sign into the meeting 5-10 minutes early so that you can ensure the technology is working and so that we can sign people in as they arrive.
  • Arrive as early at 6:15 PM, the meeting will start at 6:30 PM.      
  • Upon entering the meeting your microphone will be muted. Instructions on how the meeting will proceed will be given at the start of the meeting. 

Voting Procedure:·     

  • Voting for pre-registered members will be done via Zoom polls.  A poll will show up on your screen and you simply enter your vote and press the submit button.·     
  • It is important that members in the same household register separately and use separate devices if possible.
  • If a member does not have access to Zoom or does not have a separate device to participate with, they can call into the zoom meeting, and then phone or email the church office when prompted to register their vote verbally.  Phone: 604 856 2024, email info@rossroadcc.ca. 
  • Please email if possible, to avoid tying up the phone lines.
  • Voting that does not require a secret ballot will be done by a show of hands. 

If you have any questions, please contact Pastor Bobby at bobby@rossroadcc.ca.

 

[1] See https://www2.gov.bc.ca/gov/content/employment-business/business/not-for-profit-organizations/societies-agm-covid-19